Allegis Group is a multi-branded specialist in providing tailored staffing solutions to market leading clients. As the largest privately owned staffing company globally, we consistently outperform our competitors and continuously deliver on our promises.
With staffing at the core of what we know best, we understand how important people are to any business, therefore at Allegis Group we invest in the training and development of our people, offering continuous opportunity to those who earn the right.
Our goal is to become the staffing and services company others aspire to be.
Outline:
The Accounts Payable Administrator will support the operational smooth running of Contractor AP Admin / Sub-Vendor department.
Core Skills
Essential Desirable
· High level of attention to detail and
efficiency
· Ability to use own initiative
· Problem-solving abilities
· Excellent time management and
organisational capabilities
· Ability to work under pressure and,
prioritise workload and meet deadlines
· Ability to deliver a high-quality service and
commitment to continuous improvement · Willing to learn new skills
Knowledge, Abilities and Qualifications
Essential Desirable
· Experience of working within an Accounts
Payable function
· Fully PC literate with the ability to use MS
Windows 7 products
· Ability to use IT packages including Excel
to analyse and manipulate data
· Aptitude for continual learning and
development with different systems,
applications and multiple software
packages
· Good understanding of the flow of
information within a finance team
· Minimum of A Level education standard
or equivalent
· Studying towards or planning to study AAT, relevant degree or equivalent qualification. · Previous recruitment or similar industry background. · Previous experience of PeopleSoft Financials
Personal Attributes and Other Requirements
Essential Desirable
· Highly organised, attentive and solution
orientated.
· Capable of working competently with
diverse groups of people, data and
processes accommodating an ever
changing environment.
· Confidently interfaces with all levels of
staff internally and externally.
· Positively represents the organisation in
areas of high customer visibility with poise
and decisiveness.
· Personally accountable
· Continuous learner, seeks growth and
improvement
· High character and work ethic and is a
role model for others.
· Work well with little supervision, forward
thinking · Acts with self-confidence, decisiveness and integrity at all times
Responsibilities
1. Supplier Account set-up
a. Vetting of new Suppliers
b. Supplier Edits
c. Creating Supplier Accounts in PeopleSoft
d. Verify Supplier bank details
e. Carry out checks of Supplier account set-ups from colleagues
2. PO creation & allocation of invoices
a. Raising PO’s
b. Matching invoices to PO in Planergy
c. Supplier uploads
3. Supplier inbox administration
a. Supplier Statement Reconciliation
b. Query Resolution
c. Running Reports
d. Check Receipting in of goods and services
e. Chasing of e-mail approvals
4. Netsend Reporting
a. Uploading of Supplier remittances
b. Input of Supplier e-mail address to enable creation of login details
5. Supplier Audit
a. Produce a monthly report to audit Suppliers and make inactive as needed
b. VAT Validation
6. Any other adhoc duties