Company Overview

Allegis Group is a multi-branded specialist in providing tailored staffing solutions to market leading clients.  As the largest privately-owned staffing company globally, we consistently outperform our competitors and continuously deliver on our promises.

With staffing at the core of what we know best, we understand how important people are to any business, therefore at Allegis Group we invest in the training and development of our people, offering continuous opportunity to those who earn the right.

Our goal is to become the staffing and services company others aspire to be.

Role Outline

Business Support Associates (BSA) provide the highest level of customer service to our contractors, Sales partners and internal teams.  They are the contractor’s sole point of contact once onsite, managing any queries, mid contract changes, extensions and offboarding, whilst adhering to operational compliance. They remain in regular contact with their stakeholders, working in partnership to achieve the strategic goals of the business. The BSA reports directly to the BSM.

Skills/Behaviours

• • First experience in a complex administrative role e.g. as HR assistant or Payrolling administrator role; with first experience on issuing employee contracts and support the payroll administration
  • Good User knowledge in MS Office (Excel/Word/Outlook) is mandatory
  • Highly motivated, competitive professional, who likes to take ownership and is eager to learn and grow
  • You love to work in a fast-paced environment and to apply your excellent multi-tasking capabilities
  • Passionate about service delivery and customer service
  • Excellent spoken and written skills in both English and German (native or C2 level) is key

   

  • Any further education such as Personalfachfrau/-mann; HR Administration is beneficial
  • Knowledge of the Swiss Employment and / or Staff Leasing Law is highly beneficial
  • Knowledge of Abacus and/ or PeopleSoft is an advantage (or other HR / Payrolling systems)

Core Responsibilities:

• • Support the Swiss HR & Payroll Team in all administrative and coordinative tasks in line with the Swiss Labour Leasing Law rules and regulations
  • Act as interface and contact for the Swiss Authorities and Insurance partners (in regards to permit application, registration for all social security payments, pension plan onboarding, accident and illness handling etc.) for all externals and internal workers
  • Ensure compliance adherence and conduct background checks as part of the contractor onboarding and life cycle management
  • Alongside the team conduct for all clients and external contractors in Switzerland the monthly payrolling and salary runs (GAV/CBA and none-CBA employees)
  • Contract management and support for all our external employees during onboarding and during their full time of employment (issuing employment contract to employees and client, ensure all our HR and Payrolling Systems are updated, support with relocation questions etc..)
  • Support with HR Administration tasks for our internal employees related to Onboarding, change of employment and collaborate with our HR Business Partners
  • Onboarding and Contractor Life Cycle Management of international Freelancer and OLC workers
  • Act as interface between our Recruitment teams in Zurich, Basel & Frankfurt, Clients and our external employees
  • Support our German team in Frankfurt in the onboarding process of their freelancers and external employees (AUG) by supporting all contract management related task
  • Support with general office administration such as post mail, archiving and records management tasks, support the coordination of invoices for payment
  • Strong willingness to support various project initiatives